As executive business coach with specialization for working with entrepreneurs, I understand how some entrepreneurs think about time and why some of them don’t get along well with it. For many, there is a strong mindset about time as always running out too quickly that they never had enough to go around in any given 24-hour day.
The concerns around time management are quite fascinating because almost everyone claims to know how to manage his or her time well. Regardless this claim and proliferation of time management techniques and tools in the marketplace, time crisis has constantly been a big concern to many entrepreneurs from reaching their goals.
In my opinion, the number one cause of crisis with time is complexity from doing “stuff.” This can be anything from inability to identify what you want, to the attitude of focusing and actually doing all the avoidable things that overwhelms.
Particularly for entrepreneurs, there seems to be an increasing urge to get involved in every activity of the business. This mindset often drives entrepreneurs away from their main focus to the mode that makes them unproductive, reactive and constantly putting out fire.
How to increase entrepreneur’s productivity through time management
Since entrepreneur’s time is hugely affected by complexities around them; the first step towards empowering them to take control of their time is by simplifying the process of doing things so that they can focus on doing only the aspects of work they love and enjoy the most. Until the entrepreneur’s day is structured in such a way that puts him or her in absolute control, their efforts would barely hit the required goal.
With the EntreCoach™ Cambridge Program, a comprehensive support system that provides exclusive business coaching tools for ambitious entrepreneurs to grow their businesses 10x, time management concerns are addressed by structuring an entire week, month or year into three simple unique days. Each day brings a new opportunity for the entrepreneur to complete a unique task that not only doubles his outcomes but also gives him or her the feeling of satisfaction of accomplishment, because they’re doing the aspect of work they love and enjoy.
For example, a typical entrepreneurial time system originally formed by Dan Sullivan and now modified, comprises of:
Day 1 – Open Days
An Open Day is any day that begins from midnight to the next midnight, where no business related activity of any kind, including making or receiving business calls, checking emails, attending business meetings or meeting with employees would be done except on a true emergency situation. The value of a typical Open Day lies in the value of rest you – the entrepreneur is able to take so you can rejuvenate and return to business refreshed, able to think creatively and execute effectively.
Day 2 – Vision Days
A vision day is the day set aside to work on your Unique Strengths that give you the most pleasure and reward both personally, financially and professionally. Unique Strength can be defined as the talent or key motivation that inspires you to see work as having fun. A vision day may not be the same for everyone, but generally speaking, they are days you invest about 80% of your time doing the work that brings money into the business. It could range from executing tasks such as one-on-one or group business coaching to clients, designing client’s website, having a speaking engagement, writing a book, or developing a new product. For others, It might be making a sales call or writing a proposal.
Day 3 – Clean Up Days
As the name implies, a clean up day is a day to clean up all the messes and clutters around you. The primary motive is to get everything that sabotages your ability to remain focused on your Vision Days out of the way. Clean Up Day’s activities range from reading, replying or deleting backlog of emails, emptying the drawers or wardrobes, and decluttering your workspace, learning new skills, or meeting with team members. Assuming you were in the business of public speaking or coaching, your Clean Up Day could be used to rehearse your speech, develop PowerPoint presentation slides, or review your coaching tools. It could also be a day for attending network meeting, interviewing new employees, or negotiating JV partnership with prospective partners.
There’s no doubt the subject of time management is popular among entrepreneurs; nevertheless, from my perspective as a successful entrepreneur and experienced business coach to many successful entrepreneurs, I have found it most effective to deal with time management issue through the application of unique business coaching tools such as described in this post.
Nkem Paul helps entrepreneurs to double productivity and revenue in a build Self-Sustaining Enterprises by offering exclusive business coaching and entrepreneur coaching tools and concepts from The EntreCoach™ Cambridge Program. He’s founder and CEO of Cognition Global Concepts and Creator of The EntreCoach™ Program.